Project Assistant (St. Louis)

Job Locations US-MO-Chesterfield
Posted Date 2 months ago(9/8/2021 2:34 PM)
Job ID
2021-1300
# of Openings Remaining
1
Category
Administrative Support

Overview

At Brinkmann, our purpose is people and our passion is building. 

 

Is creativity at your core to provide the best right answer?  Are you always prepared to build success with honesty and accountability?   

 

If these values are important to you, apply now!

 

Our Top Incentives:

  • 100% Employee Owned
  • Competitive salary and annual merit increase
  • Annual bonus program
  • Company contributed 401K
  • Medical, Dental, and Vision plans with HSA
  • Work life balance
  • Service Awards including paid sabbaticals and milestone bonus
  • Continuing Education Reimbursement
  • Community involvement, team building events and “Fun Committee” celebrations
  • Positive and collaborative work environment

Responsibilities

The Project Assistant is responsible for the administrative processes related to a construction project lifecycle. This position supports construction operations from "concept-to-completion" by providing administrative support to the project team including project engineers, project managers and superintendents. By request, this position may provide administrative support to senior leadership involving confidential and sensitive matters.

 

Duties include but not limited to:

  • Act as a backup receptionist to answer phones and other front office reception and administration duties
  • Set up projects and create job books for the project team 
  • Request a new vendor set up; communicate the need for a Form W-9 to vendor 
  • Follow up with subcontractors to ensure all contracts are executed and documents are on file for close-out process
  • Create/prepare meeting minutes, project correspondence, contracts, change orders, purchase orders, etc.) utilizing appropriate software
  • Prepare and issue subcontracts, purchase orders and change orders
  • Order prints, construction plans and drawings
  • Create, modify, and maintain owner contracts using contract software
  • Troubleshoot office equipment
  • Notarize project documents
  • Assist with special projects
  • Provide administrative support for joint venture arrangements and mentor-protege partnerships
  • Other duties and responsibilities as assigned

 

Qualifications

  • High School diploma or equivalent; Associate's degree preferred
  • 2+ years' experience in an administrative support role; Industry experience preferred
  • Proficiency with Microsoft Office including Word, Excel and Outlook; Working knowledge of Vista by Viewpoint and AIA Contract Documents preferred
  • Acquire and maintain Notary
  • Strong communication skills - both written and verbal
  • Passion for customer service
  • Must be able to take direction but work independently
  • Must be able to take initiative and be part of the solution
  • Ability to interact with all levels of the organization in a professional manner
  • Ability to maintain confidentiality
  • Attention to detail
  • Transcription experience helpful

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