Administrative Assistant

At Brinkmann, our purpose is people and our passion is building. 

Is creativity at your core to provide the best right answer?  Are you managing large construction projects as if they are your own?  Are you always prepared to build success with honesty and accountability?  Do you stand up and speak out on behalf of your new and repeat clients? 

If these values are important to you, apply now!

Our Top Incentives:

• 100% Employee Owned
• Competitive salary and annual merit increase
• Annual bonus program
• Company contributed 401K
• Medical, Dental, and Vision plans with HSA
• Work life balance
• Service Awards including paid sabbaticals and milestone bonus
• Continuing Education Reimbursement
• Community involvement, team building events and “Fun Committee” celebrations
• Positive and collaborative work environment

ADMINISTRATIVE ASSISTANT-PEOPLE TEAM

Are you an accomplished, professional Administrative Assistant who can quickly pivot? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes!" then we have an exciting opportunity for you!

We are seeking a proactive, customer service driven People Team Administrative Assistant for our Chesterfield corporate office to support our People VP and department. The ideal candidate will have a professional and polished demeanor, be a strong communicator, and demonstrate exceptional organizational skills. This role demands a creative, self-starting individual who excels in a collaborative environment and has high energy and adaptability. Expectations include maintaining a high-level of confidentiality, discretion, and judgement when presented with sensitive employee data, legal matters, and proprietary business information.

• Manage and maintain the VP’s calendar, department calendar, reports, projects, and activities as assigned.
• Schedule and coordination of various recurrent meetings, events, speaking engagements.
• Responsible for meeting setup, including coordination of materials, room organization, technology, drinks, and food arrangements.
• Provide support and collaborate as needed with communication, presentations, reporting analysis, and other visual aids, including formatting, packaging, prepping, meeting assistance, by utilizing PowerPoint and other design tools.
• Maintains presence in office to effectively communicate necessary information, and completes office errands, which may require driving.
• Coordinate planning for employee events and activities with regional offices.
• Prepare and distribute correspondence.
• Collaborate and assist with People team on various projects and initiatives.
• Manage travel for department, including booking travel arrangements, managing loyalty program memberships, managing travel schedules, and supporting any changes or travel/reservation-related questions.
• Responsible for filing expense reports, including the gathering of receipts and information needed. Experience working in Concur is preferred but not needed.
• May assist in records management, document control, conducting research, interpreting data, and proofing documents to ensure system integrity.
• Manage and order office supplies.
• Assist and work with applicable departments in coordinating outreach activities.
• Perform other support functions including management of special projects, social media accounts, audits, and other duties as assigned.

• Bachelor’s in Business Administration, Human Resources, or related fields preferred.
• 5+ years proven experience providing executive support in administration role, preferably in HR or related field.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, and PowerPoint.
• Desired – knowledge in variety of software applications and/or strong ability to master, including UKG, iCIMs, Adobe Creative Suite, Canva, and Business Intelligence tools (Power BI).
• Exceptional organizational skills to prioritize work assignments to meet deadlines, with acute attention to detail and excellent problem-solving skills.
• Highly motivated self-starter who takes initiative with minimal supervision with the ability to collaborate and work as part of a team.
• Must provide discretion and integrity when handling confidential information.  
• Exceptional verbal, written, and interpersonal communication skills with a commitment to customer service.
• Experience with data measuring, analytics, and reporting.