Preconstruction Coordinator

The Preconstruction Coordinator assists the bidding of construction projects by providing support to the Preconstruction Director, Manager and Engineers. The Preconstruction Coordinator will play a key role in departmental initiatives and improvements.

Job Distinctions: 

• Professional with expertise in areas of specialization
• Focus is on tactical activities
• Completes assigned day-to-day work independently
• Upholds operational objectives and standards
• Collaborative and engaged team member in area of responsibility working to achieve departmental goals and objectives
• Identifies and escalates issues within job responsibilities and assists in their resolution
• Executes strategic opportunities and solutions within area of responsibility
• Participates in initiatives to achieve department objectives and strategic plans
• Executes on Technical Competencies of the role
• Works effectively as part of a team
• Teaches peers the skills required to achieve established KPIs
• Serves as a coach and mentor to less senior team members
• Proactively seeks training and development activities for self

• Conducting P-file set-up process
• Setting up and organizing documents in Planswift and/or Autodesk
• Managing SmartBidNet and/or BuildingConnected sub-list data
• Managing subcontractor qualification process and platform - Compass
• Saving and organizing documents within P-Files

The Preconstruction Coordinator provides support for:

• Executing preconstruction processes and procedures
• Creating and uploading bid solicitations
• Collecting and analyzing subcontractor bids
• Creating presentation, interview, and RFP proposal materials
• Scheduling, facilitating and documenting subcontractor buyout meetings and Pursuit Post Mortem with Pursuit Team
• Providing subcontractor bid results and feedback
• Conducting subcontractor prequalification process
• Confirming project location licensing requirements
• Reviewing project location tax requirements
• Pipeline forecasting
• May be asked to serve as a mentor to new hires during onboarding
• Other duties as assigned

• Bachelor’s degree preferred
• Demonstrated knowledge of construction principles/practices preferred
• Demonstrated interpersonal skills
• Excellent communication skills, both written and verbal
• Proficiency with computer applications including Microsoft Office suite and SharePoint 

Working Conditions 

• The Preconstruction Coordinator’s work is primarily performed indoors out of a main office; occasionally outdoors in various weather conditions with some exposure to health or safety hazards, including noise level may range from moderate to loud.
• Light physical effort is required, including the handling of objects up to 20 pounds and some standing, walking, sitting, talking and/or hearing.
• Construction site will change or vary and/or position may require travel.
• Environment will be demanding and fast paced

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