Administrative Assistant

Are you an experienced executive level assistant who thrives in a fast-paced, high-expectation environment? Do you anticipate needs, think critically, and bring structure to complexity? Are you equally comfortable managing executive priorities, building polished presentations, and jumping in to support team operations when needed?

We are seeking a highly capable Administrative Assistant to support our Vice President of People and broader People Team. This role goes beyond traditional administrative support requiring strong judgment, advanced technical skills, and the ability to operate as a trusted partner to an executive leader.

The ideal candidate brings executive-level administrative experience, exceptional organizational skills, and the ability to translate ideas into clear, professional deliverables (presentations, reports, and visuals). This individual is proactive, resourceful, and comfortable managing competing priorities while maintaining a high level of professionalism and confidentiality.

At Brinkmann Constructors, we don't just build buildings - we build community, relationships, and a team that inspires confidence. It's the passion and expertise of our employee-owners that drive our success, pushing the boundaries of innovation and excellence in the construction industry. By joining our team, you can deliver outstanding results with an industry leader while building your career. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building.

Executive & Strategic Support

• Manage and prioritize the VP of People’s calendar, ensuring alignment with business priorities and proactive conflict resolution
• Coordinate internal and external meetings, including executive leaders, consultants, and community partners
• Serve as a liaison between the VP and internal/external stakeholders with professionalism and strong communication
• Anticipate needs, think ahead, and bring solutions - not just execution

Presentation, Reporting & Technical Support

• Develop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flow
• Create content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratch
• Pull, analyze, and organize data using Excel to support reporting and decision-making
• Support creation of dashboards, summaries, and visual storytelling for leadership meetings

Project & Operational Coordination

• Support People Team initiatives, events, projects, and communications with strong attention to detail and follow-through
• Coordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)
• Partner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiatives
• Assist with travel coordination, expense reporting, and administrative workflows

Office & Team Support

• Serve as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer service
• Maintain organization of files, records, and shared resources
• Support office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)

• 5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)
• Advanced proficiency in Microsoft PowerPoint and Excel (required)
• Demonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/format
• Strong analytical and problem-solving skills with the ability to work with data and translate insights clearly
• Experience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS is a plus
• Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines
• Strong written and verbal communication skills; polished and professional presence
• High level of discretion, judgment, and integrity when handling confidential information
• Proactive, self-starter mindset with the ability to operate independently and collaboratively

Working Conditions:

• Primarily office-based with regular interaction across teams and leadership
• Ability to occasionally lift and move materials (up to ~20 lbs) for events and office support
• May require occasional travel or schedule flexibility based on executive needs

At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann’s commitment to health and wellness.

WE BUILD YOUR FINANCIAL FUTURE

• 100% employee ownership (ESOP)
• annual bonus program
• company-contributed 401K
• competitive salary with annual merit increase

WE BUILD YOUR CAREER

• continuing education reimbursement
• performance tools for added clarity of expectations and responsibilities
• annual performance reviews
• dedicated ambassador for assimilation into Brinkmann culture

WE BUILD YOUR HEALTH AND WELLNESS

• comprehensive medical, dental, and vision plans with HSA
• paid parental leave
• work-life balance
• seven paid holidays plus three floating holidays to celebrate what holidays are important to you
• paid birthday off
• family-oriented work environment
• service awards with paid sabbaticals and milestone bonuses
• a positive and collaborative work environment
• healthy lifestyle rewards

WE BUILD COMMUNITY

• community involvement 
• team building events
• local volunteer opportunities
• non-profit support and fundraising

No agency submissions will be accepted. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.